Overview
Broadbean is a popular recruitment platform that allows agencies to distribute job postings and manage candidate applications across multiple job boards. Integrating it with your Access Volcanic website ensures a smooth candidate experience and effective application tracking.
This guide outlines how to complete the integration, including critical settings that ensure applications flow back into Broadbean correctly.
📌Note: This article builds on the Access Volcanic: Integrations Help Guide, which explains how to create Legacy Tokens and request integrations.
Key Benefits
Automated Application Tracking: Candidate data flows directly into Broadbean, reducing manual effort.
Improved Candidate Experience: Jobseekers enjoy a seamless process from application to follow-up.
Centralized Job Distribution: Post jobs once and distribute across multiple job boards via Broadbean.
No Developer Required: Admins can complete the integration using the Access Volcanic Admin Area.
What You Need Before Starting
Before you start creating this integration, you'll need:
Admin access to the Access Volcanic Admin Area
A valid Broadbean account
Set Up a Broadbean Legacy Token
Follow these steps to create and manage Legacy Tokens for a Broadbean integration:
Log into the admin area.
Click the Settings tab.
Under the Site section, click Apps.
Click the Legacy Tokens tab.
Click the green + New button.
Complete the relevant fields.
Name: Add the name or title of the integration e.g. Broadbean.
Domain: Add the domain of your Volcanic website (e.g., https://www.example.com.)
Locale*: Add the locale or location for you jobs (e.g., en).
Location locale*: Add the locale or location for your job locations (e.g., en).
Permissions: Add the required actions or permissions this integration needs.
🗒️Check if the integrated software requires certain permissions to be added.
Default job expiry date: If ticked, jobs sent over without an expiry date listed will be set to 30 days.
Send invitation emails to new users? Optional, tick if preferred.
Click Create Legacy Token
📌Note: A green banner will display the API Key after creation. Copy and save it immediately. This is the only time it will appear.
Set up with Service Work
If you require technical assistant in setting up this integration, Access Volcanic offers setup services for integrations like Broadbean.
To request service work:
Review the options in the Access Volcanic Service Catalogue.
Submit your request using Access FlexPoints.
Contact your Account Manager or Customer Success Manager to discuss your request further.
Enable Email Notification
Once the Legacy Token is set up, follow the below steps to enable an email notification, which ensures that job application data is routed back into Broadbean:
Navigate to the Notification Centre in your Admin Area.
Locate and enable: "When a candidate applies for a job... send the Access Volcanic job application email"
Enable Site Setting
Follow these steps, to enable this site setting. This setting ensures that candidate data is included in the email response to Broadbean:
Go to the Settings tab in the Admin Area.
Under the Site heading, select Site.
Locate and check: Send candidate data in the emails
Click Submit to save your changes.
🤓Tip: These settings are also required for similar integrations like Logic Melon and Idibu.
FAQs
Q1: Do I need developer assistance to complete this setup?
Answer: No. Admin users can complete the integration using the Admin Area tools.
Q2: Can I verify if the integration works?
Answer: Yes. Post a test job and submit a test application to ensure data is sent to Broadbean.
Q3: What happens if I lose the API key?
Answer: The key is not retrievable. You’ll need to generate a new Legacy Token.