Overview
This article helps you set up and manage event pages that allow visitors to discover and register for your time-based activities. Event pages include essential details like timing, location, and registration links, and automatically appear in event listings or calendars depending on your site configuration.
Key benefits
Publish time-bound content with essential details like title, start and end times, location, and external registration links.
Generate platform pages automatically for each event to improve site navigation and discoverability.
Enable internal-only events that can be hidden from public listings when needed.
Support external registration platforms like Eventbrite, Zoom, and Teams through URL integration.
Create structured event content that appears automatically in listings or calendars where supported.
Organise events using tags and featured status for better categorisation and visibility.
Before you start
Before creating event pages, make sure you have:
Admin access to your Access Volcanic platform.
Event details prepared including name, start and end times, and publish date.
Optional content ready such as location, description, external registration URL, images, and tags.
Understanding of whether your site includes event listings or calendar functionality.
📌 Note: The availability and placement of event features like calendar modules or listing pages depend on how your site was implemented. If you can't find the Events section in your admin area, contact your Account Manager.
Accessing event management
You can access event management through your admin area to create and manage all event content.
Log in to the Admin Area as an admin.
Go to the Your Website tab in the top navigation.
Under the Content heading, click Events.
This opens the Events area where you can view, create, edit, and manage all event records for your website.
Creating a new event
Follow these steps to create and publish a new event page with all the necessary details.
In the Events section, click the green + New button.
Complete the event fields (see field reference below):
Click the blue Submit button to save the event.
📌 Note: Once saved, your event will follow the site's publishing logic and may appear automatically on event listings or calendars depending on your site configuration.
Event fields
📌 Note: Fields marked with an asterisk (*) are mandatory and must be completed before you can save the event.
Field | Description |
*Title | The public-facing name of the event used in listings and on the event page. |
*User | The admin user assigned to the record for ownership and audit purposes. |
Author name | Displayed organiser or author name if you want to surface it publicly. |
Location | Venue or geographic location, or use "Online" for virtual events. |
Uniform Resource Locator (URL) | External link for registration or more information, typically for platforms like Eventbrite, Zoom, or Teams. |
Event body | Main description including agenda, speakers, target audience, and other event details. |
*Start time | The event start date and time. |
*End time | The event end date and time. |
Notation | Internal-only notes for your team that aren't publicly visible. |
Permalink | Custom URL slug for the event page if you need a specific URL pattern. |
*Publish date | Controls when the event page becomes publicly available on the website. |
Event image | Featured image used on the event page and in listing cards. |
Tag list | Tags for categorising or filtering events in listings. |
Featured | Marks the event as featured so it can be highlighted in supported components. |
🤓 Tip: Check your site's recommended image sizing for event images to ensure optimal display across different layouts.
Publishing and visibility
Control when and how your events appear to website visitors through publishing settings and site configuration.
Your events become visible based on the Publish date you set, allowing for immediate or scheduled publishing.
Published events typically appear automatically in event listings or calendars if these features are enabled on your site.
Use custom Permalink settings if you need specific URL patterns, ensuring the links are descriptive and unique for better user experience and search optimisation.
⚠️ Important: Event visibility depends on your site's theme and configuration. Some sites may not include automatic event listing functionality.
Managing existing events
Edit or retire events as needed to keep your content current and accurate.
To edit an event:
Go to the Events area and locate the event you want to update.
🤓 Tip: You can use the filter bar to search by name.
Use the action buttons next to each event.
View to open the event page on the front-end.
Edit to modify the event field.
Delete to remove the event page permanently
📌 Note: To hide or remove an event, you can:
Set the Publish date in the future to temporarily hide it.
Delete the record if you no longer need the event information.
Options for hiding or removing events may vary depending on your site's configuration and your admin permissions.
Best practices
Follow these guidelines to create effective event pages that engage your audience:
Keep titles concise and front-load the value, such as Tech Careers Day - Meet Top Employers.
Add an engaging, relevant image to increase visibility and click-through rates.
Always include the registration URL for external sign-up platforms so users can register easily.
Use consistent tags to support filtering and improve discoverability where supported.
Double-check start and end times, especially time zones for virtual events.
Write clear, comprehensive event descriptions that help users understand what to expect.
🤓 Tip: Use the Featured setting strategically to highlight your most important events in supported listing components.
FAQs
Q1: My events page shows a JSON error - how do I fix this?
Answer: If your Events page displays an error like "error getting json: api/v1/events.json", this indicates a data configuration issue. Contact Access Support through your Support Portal and include the affected page link, exact error message, and any recent changes made in the Events area.
Q2: Can I link an event to an external registration provider?
Answer: Yes, use the URL field to add your registration link from platforms like Eventbrite, Zoom, or Teams, and users will be directed to the registration site to sign up.
Q2: Can I link an event to an external registration provider?
Answer: Yes, use the URL field to add your registration link from platforms like Eventbrite, Zoom, or Teams, and users will be directed to the registration site to sign up.
Q3: How do Featured events work?
Answer: Marking an event as Featured prioritises it in compatible listing components, such as appearing first in event lists or in prominent calendar positions. This depends on your site's theme and configuration.
Q4: Why can't I see the Events area in my admin?
Answer: The Events feature may not be included in your current package or theme configuration. Contact your Account Manager to discuss enablement options.
Q5: Will my events appear automatically on my website?
Answer: Published events typically appear automatically in event listings or calendars where these features are enabled. This depends on your site's specific implementation and theme.
Q6: Can I create internal-only events?
Answer: Yes, you can control event visibility through publish dates and potentially through theme-specific internal event settings, depending on your site configuration.
Q7: What happens if I set a publish date in the future?
Answer: The event will remain hidden until the publish date arrives, at which point it will automatically become visible according to your site's publishing logic.
Q8: Can I edit events after they've been published?
Answer: Yes, you can edit any event details through the Events area in your admin panel and changes will be reflected immediately after clicking Submit.
Q9: What image size should I use for event images?
Answer: Image size recommendations depend on your specific site theme and layout. Check with your site administrator or refer to your site's style guidelines for optimal dimensions.