Overview
This article helps you set up and manage extra categorisation in Access Volcanic. Extra categorisation creates filtering values that control which jobs appear on specific websites when multiple sites share a single job dataset. This feature is typically configured during initial site setup and allows you to filter content at the site level so the right opportunities reach the right audiences.
📌 Note: Extra categorisation differs from Custom Categories, which add additional job fields to your vacancies. While both can organise jobs, extra categorisation specifically helps filter job visibility across multiple websites that share the same underlying job data.
Key benefits
Extra categorisation provides powerful job management capabilities across your Access Volcanic platform:
Control which jobs appear on each website when sharing datasets across multiple sites.
Create custom organisational systems that match your business structure or geographical regions.
Simplify job routing with automatic filtering based on assigned categories.
Maintain flexible job visibility without complex manual processes.
Support future expansion by establishing categorisation frameworks from the start.
Enable targeted job distribution across different brands or market segments.
Before you start
Admin access to for all sites that will use shared job datasets.
A clear understanding of how you want to organise jobs across your sites.
Knowledge of which integration systems (such as idibu or Bullhorn) will send categorisation values.
📌 Note: Extra categorisation filters only appear in site settings when job datasets are shared across multiple websites. Single-site setups won't see these options.
Understanding extra categorisation
Extra categorisation allows you to define filtering values that control job visibility across your websites.
The system works through two main components: job assignments and site filters.
Jobs receive extra categorisation values either through supported integrations.
Each site then uses filters to determine which jobs to display based on these assigned values.
This feature is specifically designed for setups where multiple websites share the same job dataset.
If you're unsure whether your sites share job datasets, the Support team can confirm your current configuration.
📌Note: Not every multi-site configuration uses shared datasets - this is typically an option presented during the initial website build process.
Enabling permissions
Extra categorisation, and their permissions, are typically set up during the initial site setup process.
If you don't see extra categorisation options in your settings, contact your Account Manager, Customer Success Manager, or the Support team to confirm whether this feature is available for your account and to request activation if needed.
Managing categorisation values
Extra categorisation values are created and managed centrally through the Admin Area.
Accessing the settings
Log in to the Admin Area.
Go to Settings.
Select Extra Categorisation.
Creating new values
Click the New button.
Enter a clear, descriptive Name for the category.
Click Submit to save.
The new value becomes available immediately for job assignments and site filtering.
🤓 Tip: Choose names that reflect your intended use, such as site names, regions, or business segments, to make administration easier.
Editing existing values
Locate the value you want to change.
Click the Edit icon for that value.
Update the Name as needed.
Click Submit to save your changes.
📌 Note: Changing names affects how values appear in filters and documentation. Update any related processes or documentation to maintain consistency.
Deleting values
Find the value you want to remove.
Click the Delete icon.
Review the confirmation warning when it appears.
Click DELETE to confirm removal.
⚠️ Important: Only delete values that are no longer assigned to active jobs or used in site filtering. Removing values currently in use can affect which jobs appear on your websites.
Assigning values to jobs
Jobs receive extra categorisation values through API calls or supported integrations. The specific method depends on your technical setup.
API assignment
Jobs can receive one or more extra categorisation values using the extra_categorisation field when posting jobs via integrations.
This field accepts values that correspond to entries you've created in the Extra Categorisaiton area.
External systems use this field to control how jobs are distributed across your sites automatically.
Integration assignment
The following integrations currently support extra categorisation:
Idibu
When configured correctly, these integrations pass extra categorisation values so jobs are filtered and displayed appropriately across multiple sites.
📌 Note: Refer to your specific integration documentation for detailed setup instructions. This article focuses on how Access Volcanic processes the values once received.
Configuring site filters
Site filters control which jobs appear on each website based on their assigned extra categorisation values.
Creating filter values
Before configuring individual sites, create the extra categorisation values that represent each site or segment:
Create entries using descriptive names such as "UK Site", "US Site", or specific brand identifiers.
These values will be used as filter options on each site.
Setting up site filters
Log in to the Admin Area for the relevant site.
Go to Settings.
Select Job Search.
Locate the Extra Categorisation filters settings.
Select the values that should determine which jobs appear on this site.
Only select values for jobs you want to display on the current site.
Understanding job visibility
The combination of job assignments and site filters determines whether a specific job appears on a given website. The system follows clear rules that provide predictable results.
Visibility rules
A job appears on a site when at least one of its extra categorisation values matches the site's configured filters.
Sites with no filters applied will display all jobs regardless of their categorisation status.
Jobs without any extra categorisation values only appear on sites that have no filters configured.
Example scenario
Let's look at how a recruitment agency with multiple brands might use extra categorisation to control job visibility.
Example setup:
Corporate Jobs site - Shows only corporate roles. Extra categorisation filter: Corporate.
Tech Talent site - Shows only technology roles. Extra categorisation filter: Tech.
Global Opportunities site - Shows both corporate and tech roles. Extra categorisation filters: Corporate and Tech.
Main Company site - Shows all jobs regardless of type. Extra categorisation filters: None.
Example job postings
Marketing Manager role - Extra categorisation assigned: Corporate.
Software Developer role - Extra categorisation assigned: Tech.
Technical Project Manager role - Extra categorisation assigned: Corporate and Tech.
General Admin role - Extra categorisation assigned: None.
Real-world benefit:
This setup lets you maintain separate branded sites for different audiences while managing all jobs from one system.
Your corporate clients visit the Corporate Jobs site and only see relevant executive and business roles.
Tech companies visit the Tech Talent site and find developers and technical specialists.
The Global Opportunities site serves clients who hire across both areas, while your main company website showcases your complete range of services.
This flexibility allows you to restrict certain jobs to specific sites while maintaining global visibility for others.
Best practices
Use clear, descriptive names for categorisation values that immediately indicate their purpose and scope.
Plan your multi-site strategy before creating values to avoid later reorganisation.
Coordinate categorisation naming with any integrations to ensure consistency across systems.
Test job visibility after configuration changes to confirm expected behaviour.
Document your categorisation scheme for team members and future reference.
Only delete categorisation values when certain they're no longer needed anywhere in your system.
📌 Note: Changes to extra categorisation can affect job visibility immediately, so plan and test carefully before implementing modifications.
FAQs
Q1: Why don't I see extra categorisation filter options in my site settings?
Answer: Extra categorisation filters only appear when your site shares job datasets with other websites. Sites with independent job datasets won't display these options in their settings.
Q2: Can a job belong to multiple categories?
Answer: Yes, jobs can have multiple extra categorisation values assigned. A job will appear on any site whose filters match at least one of the job's assigned values.
Q3: What happens if I delete a categorisation value that's still in use?
Answer: Deleting an active value immediately affects job visibility across your sites. Jobs using only that deleted value may disappear from filtered sites, potentially affecting candidate experience.
Q4: Can I use extra categorisation with single-site setups?
Answer: Yes, extra categorisation provides value for organisation and future expansion even on single sites. However, the filtering functionality primarily benefits multi-site configurations.
Q5: How do I know which integrations support extra categorisation?
Answer: Currently, idibu and Bullhorn integrations support extra categorisation. Check your specific integration documentation or contact Support for information about other systems.
Q6: What's the difference between having no filter and having all values selected?
Answer: Sites with no filters show all jobs, including those without any categorisation. Sites with all values selected only show jobs that have at least one categorisation value assigned.
Q7: Can I change categorisation values after jobs are already assigned?
Answer: Yes, you can edit categorisation value names through the Admin Area. However, changes affect all jobs using those values immediately, so coordinate with your integration systems if needed.
Q8: Do categorisation changes take effect immediately?
Answer: Yes, changes to extra categorisation values and site filters take effect immediately and affect job visibility across your websites right away.
Q9: How many categorisation values can I create?
Answer: There's no specific limit on categorisation values, but keep your system manageable by creating only the values you actually need for job routing and organisation.
Q10: What's the difference between extra categorisation and Custom Categories?
Answer: Extra categorisation controls which jobs appear on which websites when sites share job datasets. Custom Categories add additional job fields to your vacancies for organisational purposes. While both help organise jobs, extra categorisation specifically manages job visibility across multiple sites.
Q11: Do I need extra categorisation if my sites don't share job datasets?
Answer: No, extra categorisation is specifically for filtering jobs across sites that share the same job dataset. If your sites have independent job datasets, each site displays only its own jobs and extra categorisation is not needed.
Q12: Can I see which jobs are using specific categorisation values?
Answer: The Admin Area shows categorisation values and assignments, but for detailed job-level reporting, you may need to use your integration system or contact Support for assistance.