Overview
Access Volcanic makes it easy to post and manage job listings directly from the admin area, offering a fast and reliable solution with no integrations or third-party tools required.
Perfect for teams that need to publish jobs quickly, retain full control over listings, or stay operational even when CRM integrations are unavailable.
Key benefits
Choosing a manual job posting in Access Volcanic offers several key advantages:
Full Control: Customise and manage each job listing individually without relying on CRM workflows.
Speed: Post urgent job roles quickly, bypassing potential delays from integrations.
Flexibility: Easily update or amend listings on the fly, perfect for dynamic recruitment needs.
Backup Option: Maintain continuity by posting manually if an integration is unavailable or experiences downtime.
Post a job
Follow these steps to manually publish a job:
Log in to the Access Volcanic as an admin.
Click the Jobs tab in the top menu.
Click the green New button.
Complete the form fields.
📌Note: Fields marked with an asterisk are required.
Click the blue Submit button to publish.
Job form fields
📌Some fields (like Video URL or SEO Locations) depend on your website’s setup. Contact your Account Manager for more details.
Field Name | Description |
Job Title* | The job’s display title. |
Expiry Date and Time* | When the job listing expires from the site. |
User | Admin user posting the job (optional). |
Consultant | Assign to an existing consultant profile. |
Location | City, region, or area. |
Postcode | Job location postcode. |
Job Reference | Internal unique identifier. |
Disciplines | Industry or sector, e.g., Finance, IT. |
Job Type | Employment type: Permanent, Contract, etc. |
Job Functions | Helps with search filtering. |
Seniorities | Experience level required. |
SEO Keywords | For improving search visibility. |
SEO Locations | Location-based SEO visibility. |
Custom Categories | Custom fields like Salary Range. |
Branches | Associated branches or offices. |
Extra Categorisation | Tags like which Volcanic website to display the job on. |
Job Description | Full job details and responsibilities.
🤓 Tip: Use the Bias Analyser above this field for inclusive language suggestions. |
Summary | Short preview of the job description. |
Contact Name/Email/Phone | Consultant details for applicants. |
Contact URL | Link to consultant profile or team page. |
Application Email | Where application notifications are sent. |
Application URL | Redirect link for external applications. |
Image | Optional banner or logo. |
Client | Link to a client profile. |
Start/End Date | Intended start and end dates. |
Job Start Date | Ideal candidate start date. |
Job Duration | E.g., 3 months, ongoing. |
Salary Low/High | Min and max salary ranges. |
Salary Per | Frequency (e.g., per Year). |
Salary Displayed | Public-facing salary text. |
Currency | Salary currency. |
Referral | Track job origin. |
Video URL | Embed a video (e.g., YouTube). |
Languages | Select available languages for the post. |
Featured Job | Check to highlight this job on the homepage/search page. |
Watch the video below for your visual guidance.
Edit a job
You can edit any job listing, whether posted manually or via integration:
Log in to the admin area, then click the Jobs tab.
Filter to locate the job.
Click the Edit icon beside the job title.
Update the necessary fields.
Click Submit to save and publish your changes.
Expiring and deleting jobs
Understanding how jobs expire in Volcanic, what happens when they do, and how to delete expired jobs from the admin area.
Expiring jobs
Job expiry rules
Jobs on Volcanic expire based on default platform settings or CRM-specific rules.
Default behaviour
Jobs expire one month after creation if no expiry date is set.
Expiry occurs at 00:00 of your site's timezone.
You can manually set or change expiry dates in the CMS (but not the time).
CRM-specific rules
Bullhorn: Expiry can be controlled via the CMS or Bullhorn App.
JobScience: Expiry period is defined during the build phase (default is 3 months).
ATS: Jobs expire 30 days from the creation date.
📌 Note: Job expiry rules vary depending on how jobs are created or integrated (e.g. through CRMs like Bullhorn, JobScience, etc.).
Expiring a job early
To manually expire a job before its scheduled expiry date:
Log into your CRM, if integrated.
Follow your CRM-specific method: • Bullhorn: Set the job status to Closed. • JobScience / Broadbean / JobAdder: Use the usual method to expire the job. • ATS: Based on your setup, this could involve sending days_to_advertise = -1.
🤓 Tip: Always expire jobs through your CRM if it's integrated. Expiring through the CMS could be overridden by future CRM updates.
What happens when a job expires
When a job reaches its expiry date:
It is removed from your job listings.
It is hidden from keyword search results.
It is not shown in job carousels or sliders (depending on setup).
The Apply button is removed from the job page.
An Expired label is displayed on the page.
The page is flagged as non-indexable to search engines.
📌 Note: The job page remains live even after expiry to preserve SEO and user experience.
Why expired jobs are still accessible
Expired jobs are deliberately kept live on your site to avoid SEO issues and broken links.
Candidates may still access expired jobs via:
Bookmarked or saved links.
Search engine results (until listings are refreshed).
Previous marketing campaigns.
Instead of landing on a 404 error, users:
See a valid expired job page.
Are directed to live jobs.
Get a better user experience.
📌 Note: Candidates cannot apply to expired jobs.
Deleting jobs
After a job expires, you can delete it from the admin area if it is no longer needed.
⚠️ Warning: Deleting a job permanently removes all related candidate applications and application data and can't be undone. We recommend keeping expired jobs rather than deleting them. If you absolutely must delete a job, save any important application data offline first and make sure you'll never need it again.
🤓Tip: Consider setting up redirects as an alternative to deleting jobs. This preserves all application data while directing users to relevant live jobs or pages.
How to delete jobs individually
Log in to the admin area.
Click the Jobs tab at the top.
Find the job you want to delete.
Click the Delete or Trash Can icon.
When prompted, click the red Delete button to confirm.
📌 Note: Only delete jobs if you're sure you won't need the data later.
Job ordering and visibility
Understanding how jobs are ordered on the Volcanic platform is crucial for managing visibility effectively. Featured jobs always appear at the top of the list, followed by non-featured jobs arranged by their creation or published date.
Using filters or search keywords will prioritise matched jobs, which still follow the same date-based hierarchy starting with featured jobs. Strategic use of features like minimising featured jobs and timely re-publishing can further optimise job visibility.
Featured Jobs
The Featured Jobs function allows you to pin important roles to the top of your Jobs page and search results, ensuring higher visibility for critical vacancies. Featured jobs always appear first in job listings, followed by non-featured jobs ordered by their creation or published date. This ordering ensures maximum visibility for critical roles.
What It Does
Featured jobs appear at the top of job listings regardless of publish date.
On the Job Search page, featured jobs display a star icon to help them stand out.
Featured jobs remain highlighted until the “Featured Job” checkbox is manually unticked.
Featured jobs take precedence over all other listings in ordering, ensuring they are always shown first, regardless of date.
Set a Job as Featured
Log in to Volcanic as an admin.
Click the Jobs tab at the top.
Find and edit the job you wish to feature.
Select the Featured Job checkbox, located just above the Submit button.
Click Submit to save your changes.
📌Notes:
Featured jobs maintain their elevated position until deselected.
Featuring jobs is ideal for roles that are urgent, strategic, or of high value to your business.
Use Featured Jobs alongside Re-publish to maximise visibility.
🤓Tip: Regularly rotate featured jobs to keep your jobs board fresh and engaging for returning visitors.
Bias Analyser
The Bias Analyser helps you write more inclusive and engaging job adverts by identifying biased language and offering inclusive alternatives.
How to Use
Log in to Volcanic as an admin.
Click the Jobs tab at the top.
Add or edit a job advert.
Enter or paste your text into the Job Description field.
Click Review Ad to scan the text.
Review and edit highlighted phrases if needed.
Click Review Ad again to refresh your Diversity Score.
🤓Tips:
A higher score means your advert is clearer, more inclusive, and better structured.
Hover over purple tooltips for improvement advice.
Suggestions are optional—use your judgement to maintain brand tone.
📌Learn more from our Bias Analyser guide
Structured Data button
The Structured Data Button allows you to edit schema markup for job posts, improving search engine visibility and eligibility for Google for Jobs.
What It Does
Adds structured data to help Google understand and index your job adverts.
Boosts visibility through rich snippets and Google for Jobs listings.
How to Use
Log in to Volcanic as an admin.
Click the Jobs tab at the top.
Find and edit a job.
Click the Structured Data button.
Update fields as needed.
Click Submit.
🤓Tip
Keep logos compliant (square image, minimum 112x112 pixels).
Schema improves search performance but does not guarantee inclusion.
Re-publish button
The Re-publish Button allows you to refresh a job advert’s published date, making it appear newly posted. This feature is especially useful for maintaining visibility in date-prioritised job listings or search results.
How to Use
Log in to Volcanic as an admin.
Click the Jobs tab at the top.
Find and edit a job.
Click the yellow Re-publish button.
Click Submit.
Key benefits
Moves the job to the top of the search listings.
Ideal for attracting new candidates without re-posting.
Expired jobs will be live again, with a new expiry set 30 days ahead.
Improves the visibility of jobs by resetting their published date, allowing them to appear higher in date-ordered listings and search results.
Alternative: Using Integrations
Instead of manual posting, Access Volcanic also supports automatic posting via integrations with platforms like:
Benefits of integrations
Directly pushing jobs from your CRM.
Eliminating duplicate data entry.
Automating your job posting workflows.
📌Learn more in our Integrations Help Guide
FAQs
Q1: Can I edit jobs imported from a CRM?
Answer: Yes. All jobs, whether manually added or imported, can be edited within the admin area.
Q2: Why don’t I see all the available fields when posting a job?
Answer: Some fields depend on your website's specific setup or package. If unsure, please contact your Account Manager.
Q3: How do I mark a job as "Featured"?
Answer: Select the Featured Job checkbox when editing a job to promote it at the top of listings.
Q4: Can I schedule a job to go live at a future date?
Answer: Currently, manual postings go live immediately. For future scheduling, use an integration.
Q5: What happens when a job expires?
Answer: Expired jobs are removed from job listings and hidden from search results. The Apply button is removed, an Expired label appears on the page, and the page is flagged as non-indexable to search engines. However, the job page remains live to preserve SEO value and avoid broken links for users who may have bookmarked, saved, or accessed the link from external sources.
Q6: Can I clone or duplicate a job advert?
Answer: Direct cloning isn’t available, but you can copy and paste details to create a new job. Or use an integration.
Q7: Why isn’t my job appearing on the homepage or search results?
Answer: Ensure the job status is Live, not Expired, and fields are properly filled in.
Q8: Can I refresh a job to move it to the top of the search results?
Answer: Yes. Select the Re-publish Button to update the job’s publish date.
Q9: What happens when I re-publish an expired job?
Answer: The job is made live again, and its expiry date resets to 30 days from today.
Q10: How do I improve how my job appears on Google for Jobs?
Answer: Use the Structured Data Button to enhance your schema markup and meet Google's standards.
Q11: Why is my company logo missing from Google for Jobs?
Answer: Ensure your logo meets Google's requirements (square image, minimum 112x112 pixels, .jpg/.png/.gif format) and check your Google Business Profile if issues persist.
Q12: Do I have to accept all suggestions from the Bias Analyser?
Answer: No. Suggestions are optional—you can choose which edits to apply based on your brand tone and style.
Q13: Will using the Bias Analyser guarantee a more diverse range of applicants?
Answer: While it significantly improves the inclusivity of your language, results may vary depending on job role, market, and audience.
Q14: Can I re-publish multiple jobs at once?
Answer: No. Jobs must be re-published manually one by one through the admin area.
Q15: Does re-publishing a job affect its original creation date?
Answer: No. The creation date remains the same; only the published date is updated.
Q16: How often should I refresh jobs using the Re-publish Button?
Answer: Best practice is to refresh key jobs every few weeks to maintain visibility and engagement.
Q17: Can I edit the structured data for jobs posted through integrations?
Answer: Yes, but edits to structured data must be made manually via the Structured Data Button after the job is posted.
Q18: How long do jobs stay live before they expire?
Answer: Jobs expire one month after creation by default if no expiry date is set. However, CRM-specific rules may apply - Bullhorn jobs can be controlled via the CMS or Bullhorn App, JobScience jobs typically expire after 3 months, and ATS jobs expire after 30 days.
Q19: Why can I still see an expired job page?
Answer: Expired job pages are deliberately kept live to avoid SEO issues and provide a better user experience. Users may access expired jobs through bookmarks, search engine results, or previous marketing campaigns, so instead of showing a 404 error, they see a valid expired job page.
Q20: How do I expire a job early?
Answer: Always expire jobs through your CRM if integrated. For Bullhorn, set the job status to "Closed". For JobScience, Broadbean, or JobAdder, use your usual method to expire the job. Expiring through the CMS could be overridden by future CRM updates.
Q21: Can I delete jobs from the admin area?
Answer: Yes, but deleting jobs permanently removes all related candidate applications and application data, which cannot be undone. We generally recommend against deleting jobs in most scenarios. Consider setting up redirects instead - this preserves all application data while directing users to relevant live jobs or pages.
Q22: What should I do before deleting a job?
Answer: If deletion is absolutely necessary, save all candidate applications and application data offline first, as this information will be permanently lost. Make sure you'll never need the application data in the future, as deletion cannot be undone.
Q23: Can I delete multiple jobs at once?
Answer: No, Volcanic does not support bulk deletion of jobs. You must delete jobs individually through the admin area. Use filters to show expired jobs only to help manage multiple deletions more efficiently.
Q24: Should I delete expired jobs?
Answer: Generally no. We recommend against deleting jobs in most scenarios because expired jobs still provide SEO value and prevent broken links. If you don't want users accessing expired job pages, consider setting up redirects instead - this preserves application data while directing users to relevant live jobs. Only delete jobs if you are absolutely certain you will never need the candidate applications and application data again, as this information will be permanently lost.
Q25: What's a better alternative to deleting jobs?
Answer: Set up redirects instead of deleting jobs. Redirects preserve all candidate applications and application data while automatically directing users from expired job pages to relevant live jobs or other pages on your site. This maintains SEO value and prevents data loss.