Overview
Access Volcanic makes it easy to post and manage job listings directly from the admin area, offering a fast and reliable solution with no integrations or third-party tools required.
Perfect for teams that need to publish jobs quickly, retain full control over listings, or stay operational even when CRM integrations are unavailable.
Key Benefits
Choosing a manual job posting in Access Volcanic offers several key advantages:
Full Control: Customise and manage each job listing individually without relying on CRM workflows.
Speed: Post urgent job roles quickly, bypassing potential delays from integrations.
Flexibility: Easily update or amend listings on the fly, perfect for dynamic recruitment needs.
Backup Option: Maintain continuity by posting manually if an integration is unavailable or experiences downtime.
Post a Job
Follow these steps to manually publish a job:
Log in to the Access Volcanic as an admin.
Click the Jobs tab in the top menu.
Click the green New button.
Complete the form fields.
šNote: Fields marked with an asterisk are required.
Click the blue Submit button to publish.
Job Form Fields
šSome fields (like Video URL or SEO Locations) depend on your websiteās setup. Contact your Account Manager for more details.
Field Name | Description |
Job Title* | The jobās display title. |
Expiry Date and Time* | When the job listing expires from the site. |
User | Admin user posting the job (optional). |
Consultant | Assign to an existing consultant profile. |
Location | City, region, or area. |
Postcode | Job location postcode. |
Job Reference | Internal unique identifier. |
Disciplines | Industry or sector, e.g., Finance, IT. |
Job Type | Employment type: Permanent, Contract, etc. |
Job Functions | Helps with search filtering. |
Seniorities | Experience level required. |
SEO Keywords | For improving search visibility. |
SEO Locations | Location-based SEO visibility. |
Custom Categories | Custom fields like Salary Range. |
Branches | Associated branches or offices. |
Extra Categorisation | Tags like which Volcanic website to display the job on. |
Job Description | Full job details and responsibilities.
š¤ Tip: Use the Bias Analyser above this field for inclusive language suggestions. |
Summary | Short preview of the job description. |
Contact Name/Email/Phone | Consultant details for applicants. |
Contact URL | Link to consultant profile or team page. |
Application Email | Where application notifications are sent. |
Application URL | Redirect link for external applications. |
Image | Optional banner or logo. |
Client | Link to a client profile. |
Start/End Date | Intended start and end dates. |
Job Start Date | Ideal candidate start date. |
Job Duration | E.g., 3 months, ongoing. |
Salary Low/High | Min and max salary ranges. |
Salary Per | Frequency (e.g., per Year). |
Salary Displayed | Public-facing salary text. |
Currency | Salary currency. |
Referral | Track job origin. |
Video URL | Embed a video (e.g., YouTube). |
Languages | Select available languages for the post. |
Featured Job | Check to highlight this job on the homepage/search page. |
Watch the video below for your visual guidance.
Edit a Job
You can edit any job listing, whether posted manually or via integration:
Log in to the admin area, then click the Jobs tab.
Filter to locate the job.
Click the Edit icon beside the job title.
Update the necessary fields.
Click Submit to save and publish your changes.
Featured Jobs
The Featured Jobs function allows you to pin important roles to the top of your Jobs page and search results, ensuring higher visibility for critical vacancies.
What It Does
Featured jobs appear at the top of job listings regardless of publish date.
On the Job Search page, featured jobs display a star icon to help them stand out.
Featured jobs remain highlighted until the āFeatured Jobā checkbox is manually unticked.
Set a Job as Featured
Log in to Volcanic as an admin.
Click the Jobs tab at the top.
Find and edit the job you wish to feature.
Select the Featured Job checkbox, located just above the Submit button.
Click Submit to save your changes.
šNotes:
Featured jobs maintain their elevated position until deselected.
Featuring jobs is ideal for roles that are urgent, strategic, or of high value to your business.
Use Featured Jobs alongside Re-publish to maximise visibility.
š¤Tip: Regularly rotate featured jobs to keep your jobs board fresh and engaging for returning visitors.
Bias Analyser
The Bias Analyser helps you write more inclusive and engaging job adverts by identifying biased language and offering inclusive alternatives.
What It Does
Analyses your job description for biased or exclusionary phrases.
Provides a Diversity Score out of 100.
Highlights biased text and offers inclusive alternatives.
How to Use
Log in to Volcanic as an admin.
Click the Jobs tab at the top.
Add or edit a job advert.
Enter or paste your text into the Job Description field.
Click Review Ad to scan the text.
Review and edit highlighted phrases if needed.
Click Review Ad again to refresh your Diversity Score.
š¤Tips:
A higher score means your advert is clearer, more inclusive, and better structured.
Hover over purple tooltips for improvement advice.
Suggestions are optionalāuse your judgement to maintain brand tone.
Why It Matters
Inclusive adverts attract up to 68% more female applicants and 28% more applicants overall.
Developed using real-world data and research with the University of Nottingham.
Structured Data button
The Structured Data Button allows you to edit schema markup for job posts, improving search engine visibility and eligibility for Google for Jobs.
What It Does
Adds structured data to help Google understand and index your job adverts.
Boosts visibility through rich snippets and Google for Jobs listings.
How to Use
Log in to Volcanic as an admin.
Click the Jobs tab at the top.
Find and edit a job.
Click the Structured Data button.
Update fields as needed.
Click Submit.
š¤Tip
Keep logos compliant (square image, minimum 112x112 pixels).
Schema improves search performance but does not guarantee inclusion.
Re-publish button
The Re-publish Button allows you to refresh a job advertās published date, making it appear newly posted.
How to Use
Log in to Volcanic as an admin.
Click the Jobs tab at the top.
Find and edit a job.
Click the yellow Re-publish button.
Click Submit.
Key benefits
Moves the job to the top of the search listings.
Ideal for attracting new candidates without re-posting.
Expired jobs will be live again, with a new expiry set 30 days ahead.
Alternative: Using Integrations
Instead of manual posting, Access Volcanic also supports automatic posting via integrations with platforms like:
Benefits of integrations
Directly pushing jobs from your CRM.
Eliminating duplicate data entry.
Automating your job posting workflows.
š Learn more in our Integrations Help Guide.
FAQs
Q1: Can I edit jobs imported from a CRM?
Answer: Yes. All jobs, whether manually added or imported, can be edited within the admin area.
Q2: Why donāt I see all the available fields when posting a job?
Answer: Some fields depend on your website's specific setup or package. If unsure, please contact your Account Manager.
Q3: How do I mark a job as "Featured"?
Answer: Select the Featured Job checkbox when editing a job to promote it at the top of listings.
Q4: Can I schedule a job to go live at a future date?
Answer: Currently, manual postings go live immediately. For future scheduling, use an integration.
Q5: What happens when a job expires?
Answer: Expired jobs are hidden from search results. The apply button is removed, and the page remains live but flagged as non-indexable.
Q6: Can I clone or duplicate a job advert?
Answer: Direct cloning isnāt available, but you can copy and paste details to create a new job. Or use an integration.
Q7: Why isnāt my job appearing on the homepage or search results?
Answer: Ensure the job status is Live, not Expired, and fields are properly filled in.
Q8: Can I refresh a job to move it to the top of the search results?
Answer: Yes. Select the Re-publish Button to update the jobās publish date.
Q9: What happens when I re-publish an expired job?
Answer: The job is made live again, and its expiry date resets to 30 days from today.
Q10: How do I improve how my job appears on Google for Jobs?
Answer: Use the Structured Data Button to enhance your schema markup and meet Google's standards.
Q11: Why is my company logo missing from Google for Jobs?
Answer: Ensure your logo meets Google's requirements (square image, minimum 112x112 pixels, .jpg/.png/.gif format) and check your Google Business Profile if issues persist.
Q12: Do I have to accept all suggestions from the Bias Analyser?
Answer: No. Suggestions are optionalāyou can choose which edits to apply based on your brand tone and style.
Q13: Will using the Bias Analyser guarantee a more diverse range of applicants?
Answer: While it significantly improves the inclusivity of your language, results may vary depending on job role, market, and audience.
Q14: Can I re-publish multiple jobs at once?
Answer: No. Jobs must be re-published manually one by one through the admin area.
Q15: Does re-publishing a job affect its original creation date?
Answer: No. The creation date remains the same; only the published date is updated.
Q16: How often should I refresh jobs using the Re-publish Button?
Answer: Best practice is to refresh key jobs every few weeks to maintain visibility and engagement.
Q17: Can I edit the structured data for jobs posted through integrations?
Answer: Yes, but edits to structured data must be made manually via the Structured Data Button after the job is posted.